Find class information here. Traveling for Harvard-related business? Traveling for Harvard-related business? Harvard User Support: [email protected] or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. 0000036656 00000 n
For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. Log in to Concur at travel.harvard.edu/concur . were required to get a Form W-9 from the renting landlord. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. After 182 days, your expense will not be reimbursed. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. 0000077457 00000 n
HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. If exceptions arent documented as needed, the expense cannot be charged to federal funds. Student Name *. hybrid schedule to be determined. 0000012045 00000 n
In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. When in doubt, contact yourFinancial Office Liaison! There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. 0000004215 00000 n
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Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. and Business Expense Policy. WebWelcome to the online Refund Request Form. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Job #22251-6 Part-time (30 hrs/wk.) Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections WebConcur App The Concur App syncs with the website to quickly upload receipt photos. Log in to Concur. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. Full Time position. 0000036762 00000 n
Stacey Kelliher Tully: 2-4974,[email protected] If you neglect to follow the new policy, your reimbursement could be jeopardized. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. Nathaniel Nickerson: 2-0007,[email protected] Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. 1/9/23 Apply Now Contact & Location 617-495-2595 Email [email protected] Harvard University 54 Dunster Street Cambridge, MA OCS Traveling for Harvard-related business? To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. Other topics include: capturing receipts The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. Harvard Travel Services website. No Paper! WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. Repeats every week every Friday until Fri May 26 2023 . Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email [email protected] Address Harvard University 54 Dunster Street Cambridge, MA OCS Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA [email protected], Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). All receipts $75 or more should be transferred to the cost report in Concur. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Job specializations: Finance. 0000008483 00000 n
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Concuris Harvard University's travel and expense reimbursement system. Work. 0000138649 00000 n
New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Please let us know if you have any questions or concerns. 21 0 obj
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Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Registering enables the University to locate people quickly and provide assistance in the event of an emergency. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ
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Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies 0000013456 00000 n
Elmira Dhroso: 2-1210,[email protected] 0000110418 00000 n
What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates Meals are not reimbursed for One-day trips. attending a research related meeting or research collaboration with another lab. These three regions collectively include State waters from the U.S.-Mexico border Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. 0000006320 00000 n
The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. Please visit. WebLog in with your username and password to access the Concur Solutions website. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. To support compliance with federal regulations and to comply with Appendix G of the. Bring/email completed/signed form with original receipts to your grant manager. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8
The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Harvard Concurda oturum an. Make sure your Non-employee vendor appears in the Supplier Portal. WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. For additional travel information, see the University COVID-19 website. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. 1585 Massachusetts Ave. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. 0000000016 00000 n
Cambridge, MA 02138 Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK All corporate card payments are now processed throughConcur. 0000138747 00000 n
More information on business travel and travel related University policies can be found on theHarvard Travel Portal. For the most current Travel and Reimbursement Guidance, click here . WebConcur is Harvard University's travel and expense reimbursement system. If I book my own travel, do I need to set up myself as a travel arranger? Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that All receipts$75 and abovemust be uploaded to the expense report in Concur. All employee reimbursements are now processed through Concur. Train travel on Amtrak is an option when economical. Amount Requested *. Please visit theConcurwebsite to initiate reimbursement request. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. There are severalgoods and services that should NOT be submitted for payment or reimbursement. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. 0000218795 00000 n
1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. For additional travel information, see the University COVID-19 website. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. Map IT [email protected]. Accounting and In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. 0
Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Reserve your seat today! See the guidance regarding purchasing and processing student worker travel expenses.. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh
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Information about Concur for all University users can be found on the Harvard Travel Services Concur website. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. WebWe would like to show you a description here but the site wont allow us. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored You can broadly describe the type of file (e.g. hTP1n0 Questions related to this document should be directed to the HF Finance team at . Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue We strongly encourage you to book your travel through one of Harvards preferred agencies. HLS cannot pay late fees on Corporate Cards. Accounting and Finance, Financial Analyst, Financial Compliance. 0000051677 00000 n
Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. WebPhil Mui is a technology executive in the San Francisco Bay Area. endstream
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If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44
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Lola Yao: 2-2408,[email protected]. 0000110232 00000 n
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Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. WebQuick Steps Fill out applicable sections of reimbursement forms. m6`eN
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Go to travel.harvard.edu/concur 2. How do you book travel for someone that does not have a corporate card? Exceptions must be documented at the time of booking. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. Learn more and register on the Harvard Training Portal. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Contacts HF Finance team: [email protected] You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. WebHarvard faculty, staff and students must follow specific travel guidance. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>>
To download the app, access your mobile app store and search for Concur. Have theNon-employee vendorcomplete the. 81 0 obj
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Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. Harvard accounts are not to be used as a holding place for expenses. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. Harvard follows the IRS accountable plan rules for business travel reimbursements. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) 0000008891 00000 n
Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities 0000011914 00000 n
Job #22253-5 Schedule to be determined. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:[email protected] Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Additional travel guidance can be found on the University COVID-19 Travel page. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the Listing for: Yanna Bee, LLC. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements Please visit the Harvard Travel Services website for more resources and additional guidance.
harvard travel concur
Find class information here. Traveling for Harvard-related business? Traveling for Harvard-related business? Harvard User Support: [email protected] or 6174957760, op on 1 24 Hour Concur User Support: 8667934040 FAS Administra ve Opera ons 1.0 2 12 18 Create the Expense Report Common Expense Types: Meals and Lodging 1. 0000036656 00000 n For additional resources, please see below: CONCUR Additional Jobaid for BCMP users.pdf. Log in to Concur at travel.harvard.edu/concur . were required to get a Form W-9 from the renting landlord. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. After 182 days, your expense will not be reimbursed. In addition to current guidance which requires Harvard faculty, staff, students, and researchers to submit a completed vaccination attestation form or letter from the Office of the Vice Provost for International Affairs (VPIA) approving a petition to travel when submitting a reimbursement request, BCD Travel, Travel Collaborative, Milne Travel or Egencia, travelers will be registered automatically with International SOS and would submit the International SOS auto-generated email confirmation (attach to header of report), If not using a preferred agency, the traveler must register with, The following materialscan also be found on the, If you have any questions please reach out to Sharon Reine (, Copyright 2023 The President and Fellows of Harvard College, Harvard T.H. Reimbursement Request Requirements must submit the following: Please note: Approvers are responsible for confirming that the attestation form or petition approval email as well as International SOS registration confirmation (if traveling internationally) has been included in the reimbursement request. Boston MA, 02115, 2023 by the President and Fellows of Harvard College, Department Taskforce on Diversity, Equity, and Inclusion, Molecular Mechanistic Biology Community for Graduate Students, Harvard Travel and Reimbursement Guidance, IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, http://osp.finance.harvard.edu/travel-policy. 0000077457 00000 n HUKFW8*EPI\"]owmm{3#AaC~_WmE n^HOlJ,FdbxB_m#+v)&sl$x;mQai;I0|OOE7Wa3MK(QX~s See the Harvard Travel and Reimbursement Guidance for documentation requirements, submission and approval processes, and FAQs. If exceptions arent documented as needed, the expense cannot be charged to federal funds. Student Name *. hybrid schedule to be determined. 0000012045 00000 n In order to be reimbursed for online booking or purchases, you must submit areceipt not a confirmation or reservation. Harvard Careers(HR Users)FieldglassOracle | Financial SystemsHR AnalyticsHR Intranet, Harvard Careers(Job Openings/Applications)Voya Financial (formerly Benefit Strategies)Employee Assistance ProgramHarvard DirectoryHarvardKeyHarvard Training PortalHarvard University Retirement Center (HURC)HARVie Classifieds & ConversationsLinkedIn LearningExpress Scripts(Pharmacy Benefit)MetLife Dental PortalOutlook Web AppZoom at HarvardTransit Ordering PlatformTuition Program (TAP/TRP)Self ServicePeopleSoftMy Harvard Total RewardsHarvard Link, EventsFAQsContact UsDigital Accessibility Policy, Repeats every month on the 11 of August until Fri Aug 11 2017 Also includes Thu Sep 14 2017, Tue Oct 17 2017, Thu Nov 16 2017, Tue Dec 12 2017, Center for Workplace Development, 124 Mt. When in doubt, contact yourFinancial Office Liaison! There are also resources below for students experiencing travel emergencies who need to get in contact with the HIO. To comply with the Fly America Act, which requires the use of a U.S. flag carrier when travel is paid for by federal funds. 0000004215 00000 n 0000007628 00000 n Using a Harvard Preferred Travel agency will result in your automatic registration with International SOS. While no policy can address every scenario, this document is intended to cover the most common travel-related situations; where unusual circumstances arise, the spirit of this policy along with good judgment should prevail. and Business Expense Policy. WebWelcome to the online Refund Request Form. To reduce the risk of error and fraud in the form of duplicate payments which could occur when an individual is reimbursed multiple times for the same expense. Job #22251-6 Part-time (30 hrs/wk.) Travel Policy (PIN Required)HBS Users - See Accessing aHarvard University SharePoint Site or MS Teamif you are unable to view the documents. Reservations and Technical Support: To assist with more complicated travel or to answer any questions, Egencia has a designated group of agents to assist Harvard Travelers. Recruiting costs not allowed as a direct expense include: Special payments and local business meals sections to allow travelers to attest to no alcohol using Concur October 2019 Updated Travel and Related Expenses and Air Travel sections WebConcur App The Concur App syncs with the website to quickly upload receipt photos. Log in to Concur. Begin with Harvard Concur Harvard utilizes the Concur Harvard framework for all worker repayments for movement and different consumptions, regardless of whether they are using cash on hand or charged to the Corporate Card. HUMo6W#XH=4AVdd-BU%kvryKV@E.*>{JRP*YQ|G'fqI+**A9U&3xN 6AQJ!A$C. WebUniversity (travel.harvard.edu/concur) Quick Start Guide for Self Preparers Quick Start Guide for Employees with a Delegate Quick Start Guide for Delegates Quick Start Guide for Approvers Quick Start Guide for Federal Funds Concur Email Notification Guidelines This course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Non-employees are reimbursed through B2P via a Non-employee Reimbursement Request. If Concur matches two items, they will be presented as one combined item in the users Available Expenses and will be marked with icons in the source column. Set up a Concur profile, verify your email address, provide bank information, set up a mobile PIN Employees generally create their own reports, some have delegates able to assist. Cryo-EM/structural data, sequencing data, etc), Where you are traveling to and the dates of travel, including major stays and not just the point of initial arrival. Full Time position. 0000036762 00000 n Stacey Kelliher Tully: 2-4974,[email protected] If you neglect to follow the new policy, your reimbursement could be jeopardized. Per the memo sent out by Alan M. Garber, Katie Lapp, Mark C. Elliott, and Giang T. Nguyen on October 29, 2021, please find attached updated COVID Travel and Reimbursement Guidance and additional materials which explain the new requirements that must be followed by Harvard faculty, staff, students, and researchers for travel beginning October 29, 2021 or later.Please read and share with appropriate faculty and staff. Nathaniel Nickerson: 2-0007,[email protected] Note: Class of service is not required but may be necessary in the case where a ticket is very expensive for the corresponding itinerary. WebThe HarvardKey system, and the systems, data, and other resources that require HarvardKey authentication for access, are only for legitimate Harvard University users. Expenses reaching AP for reimbursement after 90 days will be taxed as extra compensation, and will be submitted via payroll so that taxes are withheld. 1/9/23 Apply Now Contact & Location 617-495-2595 Email [email protected] Harvard University 54 Dunster Street Cambridge, MA OCS Traveling for Harvard-related business? To comply with the University Travel Policy: Harvard will NOT reimburse for limousine expenses under any circumstances.. Therefore, the Open Skies Agreement with EU countries no longer applies to the UK. Other topics include: capturing receipts The only way to pre-pay travel expenses is by usingyour HarvardCorporate Card. Harvard Travel Services website. No Paper! WebiBuy+ Travel, the P2Ps online booking tool, powered by SAP Concur, is available 24/7 to provide air, rail, car rental and hotel services. Repeats every week every Friday until Fri May 26 2023 . Effective 01/01/2018, as part of the Tax Cuts and Jobs Act (TCJA), all payments to staff and faculty for permanent relocation (moving) expenses must be treated as taxable income. This policy establishes how Harvard University will reimburse individuals for travel expenses incurred conducting University business. 1/6/23 Apply Now Contact & Location Phone 617-495-2595 Email [email protected] Address Harvard University 54 Dunster Street Cambridge, MA OCS Harvard University1414 Massachusetts Ave, 4th FloorCambridge, MA [email protected], Copyright 2023 The President and Fellows of Harvard College, Additional Pay forOut of Pocket and CorporateExpenses in Aurora, Additional Pay for Miscellaneous Expenses in Aurora. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more about Get Reimbursed for Travel Expenses. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. HUKo@Wq->B*P$TP[1v8Y~3~T(553\A5Rs\$ There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: For questions on any of these updates, please contactChristyne Andersonin the Office for Sponsored Programs. All travel reimbursements must meet the IRS accountable plan rules in order to be excluded from the travelers gross income. WebPREFERRED: familiarity with website maintenance (HTML), Google suite of products, and MIT business applications (e.g., Concur, Buy2Pay, Atlas). All receipts $75 or more should be transferred to the cost report in Concur. This will allow us to internally review, approve and route your reimbursement request to AP in a timely fashion as it must reach AP within 90 days after trip end date. Job specializations: Finance. 0000008483 00000 n 0000012615 00000 n Concuris Harvard University's travel and expense reimbursement system. Work. 0000138649 00000 n New Vendor Setup Setting up a new vendor is an online process using the B2P application. Read more Electronic Payments Please let us know if you have any questions or concerns. 21 0 obj <> endobj Employees are typically reimbursed through Concur, Harvard's Travel and Expense Reimbursement System. NOTE: where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Registering enables the University to locate people quickly and provide assistance in the event of an emergency. -2HVt1$EvW$PK-}$N$x:F3_H#q* u%Isufs^:Wdr_ ~qBA@Ex!dMHx{^u"oKQ |^rx1-XZ` j| Medical/Dental/Vision: We offer a variety of excellent medical plans, dental & vision plans, all coverage begins as of your start date. See what you need to "Know Before You Go": Online Booking Tool Preferred Agencies 0000013456 00000 n Elmira Dhroso: 2-1210,[email protected] 0000110418 00000 n What to do if you are detained at a port of entry - F & J visa holders, What to do if you are detained at a port of entry - Lawful Permanent Residents, Harvard Global Support Services article on international travel and electronic device searches. Harvard has discounts at local properties in the Cambridge and Boston area, as well as with select chains including: Starwood - 20% off the best available rate Club Quarters offers low fixed rates to member organizations Wyndham - up to 20% off the best available rate FAD | Financial Policy Air Travel FAD | Financial Policy In addition, we have created several FAS specific Concur Job Aids: Concur Setup Guide; Concur User Guide (without Delegates) Concur User Guide for Delegates; How to set up Delegates Meals are not reimbursed for One-day trips. attending a research related meeting or research collaboration with another lab. These three regions collectively include State waters from the U.S.-Mexico border Analysis and monitoring to ensure travel expenses are compliant with sponsored rules can also be performed by using this dashboard. For travel outside of the U.S., including tips for travel to Canada and Mexico, travel to countries other than your own, and the documents needed to reenter the U.S. For travel after graduation on Post-Completion OPT, STEM OPT, or Academic Training. 0000006320 00000 n The COVID Travel and Reimbursement Guidance has been revised to comply with the recent University memos sent in December and January.. F>TWr7-7iZ67PCU$_/R#vq8Br-HGn2rRNewB{ m_c)uC,,aVf.V#U The Open Skies agreements cannot be used as an exception when the travel is paid for by DoD funds. Please visit. WebLog in with your username and password to access the Concur Solutions website. Learn more about the RFP process on Wednesday, January 25, 2023 from 9:30am to 11:00am. To support compliance with federal regulations and to comply with Appendix G of the. Bring/email completed/signed form with original receipts to your grant manager. dT$ix?*[Kv4bj5oE9q|ZMR\'PWLfq0#=G:+&8q8N Qh_%(h4V\q-G]\:VrC27>Sno3Sf*3*w2TVq_oc9emR), 8'[rkrg`V^Q b"8 The HART Travel & Expense Dashboard allows users to review summary level and detailed information of the reimbursements paid through Concur, to the Employees/Reimbursees, for a selected date or date range. Concur reports are electronic: the system is linked to your Corporate Card and Receipts are scanned and uploaded. Harvard Concurda oturum an. Make sure your Non-employee vendor appears in the Supplier Portal. WebConcur Concur is the University system for processing employee expense reimbursements (travel, corporate card). Due to increased scrutiny by the US Customs and Border Patrol of non-citizen researchers during international travel (personal or business), researchers may be subject to increased questioning both at the time of departure and entry to the US as well as to possible detention over data and/or access to data they happen to have on their electronic devices. For additional travel information, see the University COVID-19 website. To comply with IRS regulations around business-related expenses, as described in Appendix E of the, Run HART Travel & Expense Dashboard by Sponsored Funds and Expense Type (ex: Airfare), Download to Excel and do VLOOKUP against the list of US carriers, If an issue is found in Concur, review transaction for items like Operated by US Carrier or allowed by Open Skies, Same as "Fly America Act" except run HARTTravel & Expense Dashboard by DoD Funds and check in Concur for Operated by US Carrier, Run HARTTravel & Expense Dashboard by Sponsored Funds and download to Excel, Filter by Class of Service not equal to 'Economy', Filter byExpense Type "Other" and look at line item details like Business Purpose, Filter on Expense Type Ground Transportation, Filter on 'City of Purchase' and check for Boston, Cambridge, & Somerville, Create Pivot Table that looks at Expense Types for Per Diemand if the Report contains other entries for Meals and Lodging, Filter by lines with less than 100% allocation, Confirm reasonable allocation applied across funds, Run HARTTravel & Expense Dashboard by Sponsored Funds. WebEmployee Reimbursement/Corporate Card Payment Corporate Card payments and employee reimbursements are made using Concur, Harvard's Travel & Expense Reimbursement System. 1585 Massachusetts Ave. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. 0000000016 00000 n Cambridge, MA 02138 Christian Science: Man's Dominion Over Evil; a Lecture Delivered at Emerson Hall, Harvard University, March 16, 1908 by Edward A. Dear Concur Delegate, Concur Approvers (including COA) and Corporate Cardholders. hb``e``e`c`cb@ ! hixB6ujYerm+V g4NK All corporate card payments are now processed throughConcur. 0000138747 00000 n More information on business travel and travel related University policies can be found on theHarvard Travel Portal. For the most current Travel and Reimbursement Guidance, click here . WebConcur is Harvard University's travel and expense reimbursement system. If I book my own travel, do I need to set up myself as a travel arranger? Even with the implementation of the electronic Concur Reimbursement System, Harvard must follow specific rules that All receipts$75 and abovemust be uploaded to the expense report in Concur. All employee reimbursements are now processed through Concur. Train travel on Amtrak is an option when economical. Amount Requested *. Please visit theConcurwebsite to initiate reimbursement request. You are able to add expense details and comments (e.g., recruit you are visi ng, business meal a endees) to help your delegate complete the expense report. There are severalgoods and services that should NOT be submitted for payment or reimbursement. Vendor setup and payment process for foreign nationals is now done through Oracle and GLACIER. 0000218795 00000 n 1033 Massachusetts Avenue5th FloorCambridge, MA 02138 USAPhone: 617-495-5501Fax: 617-496-2524, Copyright 2023 The President and Fellows of Harvard College, Administrative and Clerical Salaries on Federal Awards, Capital Equipment: Summary of Policy for Capital Equipment in Schools with Sponsored Research, Sponsored Cost Allocation Methodology Guidance, Entering Preproposals into the Grants Management Application Suite (GMAS) Guidance, eRA Commons Registration Requirements for Senior/Key Personnel, Establishing an Internal Grant-Making Program, Federal Work Study on Sponsored Awards Policy, Guidance on Charging Approved Family and Medical Leaves to Sponsored Awards, Foreign Awards Paid in Foreign Currency Guidance, Indirect Costs - Policy for the Application of Indirect Costs to Sponsored Awards, Interest Income Paid on Non-Federal Sponsored Funds, International Collaborations and Activities, Negotiating and Signing Authority for Agreements Related to Research, Guidance Regarding Individuals Outside of the United States Being Paid with Sponsored Funding, On-Campus and Off-Campus Indirect Cost Rates Policy on Federal Sponsored Awards, Service Centers: Academic Service Center Policy, Closeout and Reporting Policy for Sponsored Awards, Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) Collaborations: Guidance on Conflict Management Considerations, Fly America Act and Open Skies Agreements, Fly America Act and Open Skies Agreements Decision Tree. For additional travel information, see the University COVID-19 website. Honoraria and Reimbursements for Foreign Nationals This policy outlines the circumstances in which the University can provide compensation to or pay for the travel expenses of guest speakers who are foreign WebThis course provides an overview of the Concur system for employees who submit reimbursement requests and delegates who prepare requests for other employees. Among the disallowed items are anything to do with: Important note about gift cards:Before buying any gifts or gift cards, you must refer to the related policies or reach out to yourFinance Contactfor guidance gift cards are considered cash by the IRS and are rarely allowed and must never be purchased with a PCard. Map IT [email protected]. Accounting and In consultation with OTC, the Financial Policy Office determined that collection of the W-9 from the renting landlord (and subsequent processing as a 3rd party payment) is no longer necessary. 0 Other topics include: capturing receipts electronically, using the Concur mobile app, itemizing and split-coding expenses, and processing foreign currency reimbursements. WebAbout Visa Sponsorship at Harvard Step 1: Academic Appointments and Funding Step 2: Initiate Visa Sponsorship Request Step 3: Informing the HIO Step 4: Extending Visa Status Reserve your seat today! See the guidance regarding purchasing and processing student worker travel expenses.. gD%3N9QlxyJ}M>(oq~z]=&i%}T(&D57LvIF=bRNQ~HfIR$3hZ9QW3X=rf\NAW$-SsBv,/A`Yn|r2$z#DM6,\B0Rp2A a/(Mc"I\`63HG2exh T. %PDF-1.4 % Information about Concur for all University users can be found on the Harvard Travel Services Concur website. See the U.S. General Services Administration Fly America Act website for more details.Effective immediately: Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag. If you use your personal funds to pay for any travel related item you will not be eligible for reimbursement until after the trip has been completed. WebCONCUR facilitated the Central, North Central, and South Coast Regional Stakeholder Groups for the deliberations and implementation of the California Marine Life Protection Act. WebWe would like to show you a description here but the site wont allow us. There are some brief updates to three sponsored policies and an update to the Travel and Reimbursement Guidance: Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds: The recent update edited language to provide additional clarification and incorporated travel guidance from the Sponsored You can broadly describe the type of file (e.g. hTP1n0 Questions related to this document should be directed to the HF Finance team at . Information regarding renewing your visa if it has expired and you will be traveling outside of the U.S. Steps to take in case of forgotten, misplaced or lost travel documents, 1350 Massachusetts Avenue We strongly encourage you to book your travel through one of Harvards preferred agencies. HLS cannot pay late fees on Corporate Cards. Accounting and Finance, Financial Analyst, Financial Compliance. 0000051677 00000 n Inviting Friends and Family Members to the U.S. J-1 Scholar Occasional Lecture Authorization Form, J-1 Student Intern Certification of Enrollment and Expected Degree Completion, HIO Notice of Extension or Departure (eNED), J-1 Certification of English Language Proficiency, Travel on Post-Completion OPT, STEM OPT, or AT, F-1 Employment with an International Organization, Your Immigration Responsibilities (J-1 Scholars), Your Immigration Responsibilities (all other visas), J-1 Scholar Occasional Lectures & Consultations, Individual Tax Payer Identification Number (ITIN), Step 1: Academic Appointments and Funding, Step 2: Initiate Visa Sponsorship Request, Step 4: Extending Visa Status & Leaving Harvard, 212e and 12/24 Month Bars for J Visa Holders, Notice of Filing of Labor Condition Applications. BCMP requires that all expenses must be submitted for reimbursement within 60 days of trip end-date. Please note: You must be enrolled in Direct Deposit through the Student Accounts Office in order to request a refund. For mileage reimbursement rate, please visit IRS website for the most up-to-date standard mileage rate:IRS increases mileage rate for remainder of 2022 | Internal Revenue Service, Sponsored Travel Cost Guidelines at a Glance(please refer tohttp://osp.finance.harvard.edu/travel-policy). Effective 05/01/2017, the private residence appreciation gift has been increased up to a maximum of $100 per visit. WebPhil Mui is a technology executive in the San Francisco Bay Area. endstream endobj 36 0 obj <>stream If traveling internationally, register your international travel with International SOS and review Global Support Services Advice for Travelers to develop a safe travel plan. yk'v]mU-Wt{n 2>n`Wz>srQ*VT9+Ta44 3z4lmO2.hU!N+%LGl1E[L%e` 1 Lola Yao: 2-2408,[email protected]. 0000110232 00000 n 0000110330 00000 n Cambridge, MA 02138, 2022 The President and Fellows of Harvard College, Employee Reimbursements for Travel and Other Expenses Through Concur, International Legal Studies & Opportunities, Syllabi, Exam and Course Evaluation Archive, Sign Up for the Harvard Law Today Newsletter, Consumer Information (ABA Required Disclosures). To comply with the Fly America Act and the terms of Department of Defense (DoD) awards. WebQuick Steps Fill out applicable sections of reimbursement forms. m6`eN N>`ap,g R+ l'0kefp.ZKfH2`Ue2cl) z?s7G@b[ a0 H3 Go to travel.harvard.edu/concur 2. How do you book travel for someone that does not have a corporate card? Exceptions must be documented at the time of booking. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal. Learn more and register on the Harvard Training Portal. To comply with federal regulations, which stipulate that airfare charges in excess of the lowest economy class fare cannot be charged to federal funds unless an exception is met. Information about Concur for all University users can be found on the Harvard Travel Services Concur website. See the Harvard Travel and Reimbursement Guidance for documentation requirements if traveling internationally. Contacts HF Finance team: [email protected] You will need to supply the following information in order for Yolima to complete the form: A list of the data and/or research materials you are bringing. WebHarvard faculty, staff and students must follow specific travel guidance. Historically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) WebFor addi onal job aides, references and FAQs, please visit: travel.harvard.edu/concur. <<9A070BC3D9919742AD721764755558F6>]/Prev 901475>> To download the app, access your mobile app store and search for Concur. Have theNon-employee vendorcomplete the. 81 0 obj <>stream Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees): Please feel free to call, email or stop by the office, C1-214 or 213a. Harvard University offers an outstanding benefits package including: Time Off: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 12.5 paid holidays, and 3 paid personal days per year. Review the updated COVID-19 Travel Guidance from the Universitys COVID-19 website. Harvard accounts are not to be used as a holding place for expenses. Get Help Overview: Concur Training Page; Concur FAQ; Concur Office Hours Mondays and Wednesdays 11am If you are planning to travel overseas, please reach out to Yolima Lantigua at your earliest convenience. Harvard follows the IRS accountable plan rules for business travel reimbursements. 2/24/2020 - Rental Accommodations and Third Party PaymentsHistorically, Harvard business travelers seeking reimbursement for rental accommodations (VRBO, apartments, etc.) 0000008891 00000 n Governance and Membership Resources Administrators' Town Hall Onboarding Toolkit Policies Resources for International Activities 0000011914 00000 n Job #22253-5 Schedule to be determined. Appendix A: Detailed Guidelines for Air TravelAppendix B: Detailed Guidelines for Ground TransportationAppendix C: Detailed Guidelines for LodgingAppendix D: Detailed Guidelines for Meals, Entertainment and Miscellaneous ExpensesAppendix E: Guidance for Combined Business and Personal Travel Appendix F: Guidance for Spousal/Family Member Travel Appendix G: Requirements for Travel Expenses Charged to Federal Awards or Cost Share Funds, 1033 Massachusetts Ave., 3rd FloorCambridge, MA 02138Email:[email protected] Harvard's Digital Accessibility Policy, Harvard Travel and Reimbursement Guidance, While Harvard faculty, staff, students and researchers must still follow Harvards vaccination and booster requirements, the, Harvard faculty, staff, students, and researchers traveling internationally must register with, Additional travel guidance can be found on the, Please note: Approvers (Concur and/or B2P) are responsible for confirming that reimbursement documents for international travel include, guidance regarding purchasing and processing student worker travel expenses, 2/24/2020 - Rental Accommodations and Third Party Payments. Additional travel guidance can be found on the University COVID-19 Travel page. The Guidance refers to the new University Booster requirement which has resulted in an updated Vaccination and Booster Attestation form.Reimbursements for travel January 5, 2022 and later must include the Listing for: Yanna Bee, LLC. As a public charity that benefits from gifts by donors and sponsored awards, Harvard University has a stewardship obligation to use its funds prudently; all Harvard University employees must use University resources wisely and in the fullest support of Harvards mission of education and research. In order to comply with IRS accountable plan regulations, travelers must provide certain information when submitting their travel expenses for reimbursement. Read more Payments for Employee and Non-employee Reimbursements Please visit the Harvard Travel Services website for more resources and additional guidance.
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